5 Elements of a Highly Productive Office

Workplace productivity can be influenced by many factors, lots of which can be tweaked and manipulated to improve performance, motivation and morale. Whilst most organisations don’t necessarily have the manpower or resources to employ ergonomists or design-solution professionals to instruct a company how to get the best out of a workspace, there are still elements that can be tackled without specialist know-how. Here are five key areas that can be addressed to improve productivity in the workplace.

- philasun.com
– philasun.com


One of the most important elements of how efficient an office operates is how effective the layout of it is. Have a good look around your office and see if there are any ways you can improve how things are being done and be productive. For example, is the appropriate equipment required for the appropriate individuals in the right location for them? Are people working in areas of the office that best cater for their working situations and needs? Placing workers who require a quiet environment next to the customer service team who are constantly on the phone can lead to loss of concentration for those who need the silence. What about workers who are required to undertake creative tasks? Is their environment suitable for inducing creative thought? Painting an area with vibrant colours or adding inspiring works of art to the walls can all boost creativity and productivity amongst individuals in the work place.

Noise levels

Although already touched on, noise is something that requires it’s own consideration. Noise in the work place can have a detrimental effect on productivity, but there are lots of things you can do to eliminate it. One of the worst offenders is noisy machinery or equipment, which, if in constant use during the day, can result in workers finding it harder to concentrate on their work. Consider placing equipment such as photocopiers, fax machines, printers, etc in one area, out of the way from workstations. Baffle boards can also be erected to reduce sound levels from flowing from one area to another in the office.


Good lighting is essential for optimum working conditions. When good lighting is compromised, it can cause workers to get headaches, eyestrain and lowered levels of concentration, all of which can affect productivity. Good lighting isn’t just about turning all of the switches on to full brightness, as, in actual fact, overbearing lighting can be just as negative as lighting that is too dim. Make the most of natural lighting as much as possible, by opening blinds and curtains and allowing daylight to stream into the office. Encourage staff to use desk lamps or task lights for specific work, rather than switching on lights overhead. But, if you do need to get overhead lighting, choose bulbs that imitate natural daylight.


No worker can do their job effectively if they don’t have the appropriate tools and equipment to do it with, so make sure staff have everything they need to do their job. Staff also need the right conditions for doing their job in, and this means, a comfortable work station, with enough space to complete their tasks and an ergonomic chair. If you want to get the most from your employees, then these elements should never be skimped upon, as injuries or strains can cost an employer enormously through lost workdays due to sickness.

Create hubs or zones

Increasingly, employers are recognising how creating specific hubs or zones can improve productivity in the workplace. The idea is that like-minded workers can convene in specific areas to discuss workplace topics or have meetings. As well as improving communication, it encourages staff to move away from their desk for a period of time and work in another environment, which can boost productivity and keep the worker feeling refreshed for longer.

–  Whitefields Document Storage. (Guest Writer)